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International Northeast Region

Women's League for Conservative Judaism

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Women's League for Conservative Judaism

By-Laws

WOMEN’S LEAGUE FOR CONSERVATIVE JUDAISM

BY-LAWS of the International Northeast Region

 

ARTICLE I – NAME

 

The name of the organization shall be the International Northeast Region (INR) of Women’s League for Conservative Judaism and shall include the affiliated sisterhoods and individual members within the geographic area (Ontario, Quebec and New York) as designated for the region by, and only by, the Women’s League for Conservative Judaism, referred to herein as the “League.”

 

ARTICLE II – MISSION/RESPONSIBILITIES

 

Region Mission Statement

 

The mission of the INR is to serve as a connection between Women’s League and its affiliates and members and to provide services to strengthen the sisterhoods/women’s groups.

 

Our combined INR and League mission is to strengthen and unite the women of Sisterhoods and support them to understand and perpetuate Conservative/Masorti Judaism in the home, synagogue and community and reinforce their bonds with Israel and Jews worldwide.

 

Region Responsibilities

 

The responsibilities of the region shall be to:

 

  1. Promote Torah Fund, the dedicated philanthropy of the League, for the maintenance and support of the seminaries which educate  Conservative clergy, educators and lay leaders;

          

  1. Advise its members on proposed plans, policies and other matters referred to the regions by the League Board of Directors;

          

  1. Refer names of qualified women in the region to the League

               nominating committee for election to League offices;

        

  1. Elect officers and board members for the region;

        

  1. Provide service to affiliate women’s groups and individual

               members within the region as delegated by the League Board of

               Directors;

 

  1. Submit policy proposals for improving the quality of the League        

   to its members;

          

  1. Perform such other duties as may be delegated by the League Board of          Directors.

 

ARTICLE III – MEMBERSHIP

 

The membership of the International Northeast Region shall include:

 

  1. All members of sisterhoods that have affiliated with the League and are located within the geographic boundaries (Ontario, Quebec, New York) of the region;

 

  1. Any woman who pays dues to the League, resides within the geographic boundaries of the region, and is an individual member in accordance with the League policy.

 

ARTICLE IV – DUES

 

Section 1. The region shall receive a portion of the per capita dues collected within its territory from the League. This portion is to be determined by the League. The region shall not levy dues on its affiliated sisterhoods or individual members.

 

Section 2. The region shall cooperate with the league to ensure the payment of per capita dues from each sisterhood and individual member in the region.

 

ARTICLE V – BOARD OF DIRECTORS

 

The management of the region shall be vested in a board of directors, which shall consist of the Executive Committee, elected or appointed committee chairs, and Ex-officio members (Sisterhood presidents in the INR, and past presidents of the INR), each of whom shall have voice and vote.

 


 

Duties

 

All directors of the region shall:

 

  1. Attend meetings regularly in person or by conference call;
  2. Support the League’s projects and programs;
  3. Serve on region committees;
  4. Attend training services courses;
  5. Encourage members to attend League and region events;
  6. Represent the League Standards of Leadership to the community;
  7. Transfer materials to her successor.

Executive Committee

 

The minimum requirement for officers shall consist of at least the following and they shall perform the duties usually pertaining to their office:

 

  1. The Executive Committee convenes at the call of the president. The president may invite to an executive committee meeting, at her option, any member whose presence may be helpful in forwarding the specific business for which such a meeting is called;

 

  1. The Executive Committee shall manage the affairs of the region between board meetings but may not reverse or alter any decisions of the delegate body of the INR Board of Directors;

 

  1. The Executive Committee reports to the INR Board of Directors.

OFFICERS

President

 

In addition to the duties of a member of the League Board of Directors, the President of the region shall be responsible for:

 

  1. General oversight of all sisterhoods in the region;
  2. Conduct area meetings, teleconferences and/or disseminate general mailings/emails on a regular basis;
  3. Preside at Executive Committee meetings and keep abreast of the activities of all region vice presidents;
  4. Strategize with the sisterhood support vice president and area directors to keep abreast of sisterhood’s needs, i.e. financial issues, consulting services, program suggestions;
  5. Be one of the signatories on region checks, or designate a person to assume that function;
  6. Aid in budget formation;
  7. Oversee region functions with event chairs;
  8. Act as a liaison between the League and the INR board;
  9. Plan face-to-face opportunities with sisterhoods;
  10. Deliver all region materials to her successor.

Vice-Presidents

There will be four (4) vice-presidents for the International Northeast Region:

The function of each of these positions will be:

  1. Assist the president in the management of the INR and preside in her absence, as designated by her;
  2. Be familiar with League and region policy;
  3. Serve on the INR budget committee;  
  4. Supervise the activities of her portfolio. Deliver all region materials to her successor.

Membership Vice President

The Membership Vice President will:

  1. Assist sisterhoods in maintaining their member database, strategizing membership campaigns within the region to maintain and enhance membership;    
  2. Seek out former and new sisterhoods to affiliate within the INR;    
  3. Assist a struggling sisterhood to avoid disaffiliation/offer guidance as needed;
  4. Work with the Sisterhood Support Vice President;
  5. Serve as a member of the INR budget Committee.

 

See the addendum for more details.

Sisterhood Support Vice President

The Sisterhood Support Vice President will be assisted by three (3) Sisterhood Support Area Directors, one from each part of the region (Ontario, Quebec and New York) and will:

  1. Report to the President and keeps her informed of activities;
  2. Meet monthly with Area Support Directors;
  3. Visit sisterhoods at least once or twice a year;
  4. Maintain a relationship with the Sisterhood Support Area Directors;
  5. Serve as a member of the INR Budget Committee.

 

Torah Fund Vice President

The Torah Fund Vice President who will be assisted by three (3) Torah Fund committee chairs: one from each part of the region (Ontario, Quebec and New York) and will:

  1. Promote Torah Fund, the dedicated philanthropy of the League, for the maintenance and support of the five seminaries which educate Conservative clergy, educators and lay leaders;

 

  1. Coordinate submission of Torah Fund transmittals and contributions;
  2. Supervise the three Torah Fund Area Directors in maintaining contact with their Torah Fund Chairs and insuring records is accurate;
  3. Participate in a monthly conference call with the International Torah Fund Vice President;
  4. Write periodic articles in region newsletter;
  5. Serve as a member of the INR Budget Committee.

See Addendum for additional detail.

Program/Education Vice President

The Program/Education Vice President will:

  1. Arrange for information and materials as needed/requested to be provided to individual sisterhoods; report monthly to the President about happenings/activities in the region;
  2. Aid in sisterhood programming needs and direct sisterhoods to the WLCJ website for new information. Help area directors and others to use the site;
  3. Conduct one region event or education segment at a region event where appropriate;
  4. Attend INR Executive Committee and Board meetings;
  5. Visit sisterhoods in the region at least once during the year;
  6. Serve as a member of the INR Budget Committee.


 

Treasurer/Financial Secretary (Canadian and American)

The Treasurer/Financial Secretary will:

  1. Record all receipts, make deposits, and keep records of monies due the organization, as well as disburse the funds of the region;
  2. Require that two signatures are needed to pay by check, one of which needs to be the President or her designee;
  3. Report regarding all monies as requested;  
  4. Deliver all region materials to her successor;
  5. Responsible for the collection, safekeeping, and expenditure of all funds, including that of Region conference;
  6. Cooperate with the League in collection of the annual per capita dues;
  7. Serve as a member of the INR Budget Committee.

 

Administrative Secretary

The Administrative Secretary will:

  1. Keep minutes, attendance, records and copies of reports from all official meetings and distribute same;
  2. Keep the region calendar;
  3. Keep policy book with the parliamentarian;
  4. Help with the online and/or printed directory;
  5. Deliver all region materials to her successor.

 

Communications Secretary

The Communications Secretary will:

  1. Oversee and aid in production of region bulletin and manage Constant Contact
  2. Oversee region webmaster;
  3. Prepare or assemble and send all written communication of region;
  4. Develop or approve information sent to the region via social media;
  5. Deliver all region materials to her successor.


 

Parliamentarian

The Parliamentarian will:

  1. Serve as advisor to the region president;
  2. Ensure smooth conduct of meetings;
  3. Serve as liaison between the Women’s League parliamentarian and the sisterhood parliamentarian;
  4. Serve as advisor, teacher and resource to the sisterhood parliamentarian.

See Addendum for further details.

Immediate Past President

The Immediate Past President will:

  1. Sit on the Executive Committee;
  2. Chair the Nominating Committee;
  3. Share her region materials with her successor;
  4. Serve as a mentor to the incoming president.

Terms

  1. Officers shall be elected for a term of three (3) years. The term of office will begin June 1;
  2. The President shall serve for one term. All other officers shall serve for no more than two (2) consecutive terms in the same office. After a lapse of one year officers other than the president are eligible to serve again in that office.

Eligibility

  1. A Jewish woman shall be eligible to serve as an INR officer if she is a member of a sisterhood within the INR which is affiliated with the League and has served on the region board;
  2. A Jewish woman shall be eligible to serve as a region officer if she is an individual member, resides within the geographic area of the region and has served on the region board;
  3. A Jewish woman shall be eligible to serve as region president if she is a member of a congregation and a sisterhood within the region which is affiliated with the League and has served on the region board;
  4. A member may not hold an elected office in more than one region concurrently.

 

Section 2. Elected and Appointed Board members

 

Elected Board Members:

 

The elected Directors shall be selected from individual members and members of affiliated Sisterhoods. They shall serve for a term of three years.

 

Appointed Board Members:

 

  1. The INR President, upon approval of the INR Board, may appoint INR Board members with specific skills she feels will contribute to Board function. Appointed Directors shall serve to the end of the INR President’s term with voice and vote;

 

  1. Chairs of Standing Committees may be elected or appointed by the President at the beginning of her administration to serve to the end of the President’s term.

 

Section 3. Ex-Officio Board Members

 

  1. Past Presidents of the INR shall be members of the INR Board  

of Directors with voice and vote, as long as they remain members of affiliated Sisterhoods within the INR or are Individual members living within the INR;

 

  1. INR Sisterhood Presidents shall be members of the INR Board

with voice and vote for their term of office.

 

Section 4. Terms

 

The term of elected directors, appointees and committees shall automatically expire in its entirety at the end of the region president’s term of office.

 

Section 5. Eligibility

  1. A Jewish woman shall be eligible to serve as a director on the INR board if she is a member of a sisterhood affiliated with the League within the region;
  2. Or if she is a Jewish woman residing within the region paying dues to the League as an individual member.

 


 

Section 6. Non-participating Board Members

 

If any board member shall neglect or refuse to attend three (3) meetings of the board in her term, unless excused by the president, or if in attendance at any meeting shall neglect or refuse to act in an official capacity as a director, the majority of the remaining members of the board may declare the office of that director vacant and such person shall be notified of such action.

 

Section 7. Vacancy

 

  1. Vacancy in the office of president shall be filled for the unexpired term through appointment by vote of the INR Executive Committee after the nominating committee has proposed candidates. The vice presidents shall call the executive committee meeting. The chair of the nominating committee shall announce the appointment;
  2. Vacancy in any other office or position shall be filled through appointment by the region president with the advice of the nominating committee, and approval by the Executive Committee;
  3. For purposes of determining when an officer or board member has served a term of office, service for one-half (1/2) a term shall be regarded as a full term, provided the written resignation is for valid and sufficient reason, as determined by the executive committee.

ARTICLE VI – BOARD COMMITTEES

Budget Committee

  1. Be composed of two (2) treasurers(US and Canada), the

President, and the four vice presidents;

  1. Develop a budget annually;
  2. Submit the budget to the League Board for approval;
  3. A copy of the budget will be sent to INR Board for information only.

 

Conference Committee

  1. A region conference shall be held at least annually and all members of the region shall be eligible to attend;
  2. The region conference committee will have a Chair and a Co- Chair both to be appointed by the President of the INR.

 

  1. Chairs (at least one) should come from the city in which conference is to be held;
  2. Consideration should be given to holding the conference in alternate areas of the region;
  3. The Chair and Co-Chair are voting members of the Board of Directors. (Chairs share one vote);
  4. The Chair will appoint committee members as needed;
  5. The Chair and Co-chair will oversee and coordinate the implementation of the region conference;
  6. The Chairs will gather a committee representing the three geographic areas of the region;
  7. A consultant assigned by the League shall participate in the

conference and assist in the planning for the conference.

Nominations Committee

The nominations committee will be chaired by the Immediate   Past President of the International Northeast Region (see Officers- Executive Committee) and carry out the duties as spelled out in Article VIII, Section 2.

 

Israel Committee

  1. The Chair will present the Women’s League Israel agenda to sisterhoods by keeping region members apprised of the activities of MERCAZ and the Masorti movement;
  2. The Chair is appointed by the President with voice and vote.

 

Public Policy/Advocacy

 

  1. The Chair will keep members of INR abreast of developments in the area of social action that are directly supported by Women’s League resolutions that address social concerns that affect our contemporary society;
  2.  The Chair is appointed by the president with voice and vote.

 

 

Ways and Means

 

The chair of the Ways and Means Committee will:

 

  1. Compile new fundraising ideas to pass along to sisterhoods;

 

  1. Respond to questions regarding fundraising and occasionally prepare workshops;

 

  1. The chair will be appointed by the president with voice and vote.

 

 

ARTICLE VII – MEETINGS

Section 1. Executive Committee

 

The executive committee shall meet at the call of the President at least three (3) times per year.

 

Section 2. Board of Directors

 

The INR board of directors shall meet at the frequency, time and place designated by the Executive Committee at least three (3) times per year.

 

Section 3. Meetings of the Region

 

  1. General meetings and/or programs of the region can meet at the call of the Executive Committee;
  2. Notice of the time, place and purpose of the meeting shall be made available to each member of the region not less than thirty (30) days before the meeting.

Section 4. Special Meetings of the Region

 

  1. Special meetings of the region may be called by the region president, at the request of the League board of directors, or upon written request of 5 members in good standing of the region. At special meetings, action is limited to transacting business on the specific request;
  2. No business shall be transacted except that for which the meeting has been called;
  3. Notice of the time, place and purpose of the meeting shall be made available to each member of the region not less than ten (10) days before the meeting.

 

Section 6. Quorum  

Fifty percent of the Executive Committee shall be present in person or by conference call to constitute a quorum for the transaction of business for an executive committee meeting.

Thirty percent of the members of the Board of Directors shall be present to constitute a quorum for the transaction of business for a Board of Directors meeting.

 

ARTICLE VIII – NOMINATIONS/ELECTIONS

 

Section 1. The Nominating Committee

 

  1. The Nominating Committee Chair is the Immediate Past       President of the INR;
  2. The President and the Chair of the Nominating Committee shall together appoint four (4) additional committee members including at least one representative from each area of the region, none of whom shall be seeking election to an office. If a member of the nominating committee is deemed appropriate for an office, she must resign from the nominating committee;
  3. The membership of the Nominating Committee shall be approved by a majority of the Executive Committee;
  4. The Nominating Committee shall serve for the entire term of the INR President’s administration.

 

Section 2. Duties of the Nominating Committee

The Nominating Committee will:

 

  1. Nominate a candidate for region president as its first order of business;
  2. Propose candidates for region officers and elected members of the region board;
  3. Propose candidates to the League nominating committee for region representation to the League board of directors, in consultation with the region president;
  4. Give advice and assistance to the INR president or Executive Committee when vacancies occur;
  5. Report region election results to the League nominating committee;
  6. Consider past presidents of affiliated sisterhoods as officers and directors;
  7. The region parliamentarian shall attend only the first meeting of this committee to explain procedures in conformity with the Region Bylaws and Policy and shall be consulted when parliamentary questions arise unless she has been appointed to the committee;
  8. Consult with current president in developing a new slate.

 

 

 

 

Section 3. Nominating Procedure

 

  1. By 120 days prior to the region conference at which elections take place, the nominating committee shall report to the region board. Following INR Board approval, the INR Nominating Committee will immediately send its written report to the League nominating committee, and circulate its report to the region’s sisterhoods together with a copy of Article VIII, Sec. 3B, which states the right to petition;
  2. Additional nominations may be made 60 days prior to the region conference at which elections take place by petition signed by the representatives of at least three(3) sisterhoods within the region, together with the written consent of the nominee, submitted to the region nominating committee;
  3. Upon expiration of the final date for additional nominations, where no additional nominations are presented, the slate of the nominating committee shall become the electoral ballot;
  4. The slate of the region nominating committee plus the nominations by petition shall be in the hands of the sisterhood boards of directors at least one month before election at region conference. The names shall be listed alphabetically for each office if there is more than one candidate.

Section 4. Elections

 

  1. Elections shall take place every three (3) years at a region conference;
  2. Terms of office shall be for three (3) years or until a successor is elected and installed, with a term of office to begin on June 1;
  3. A majority of members present and voting shall be required for election.

ARTICLE IX – AMENDMENTS

 

Amendment to these bylaws following approval by the INR may be proposed to the region parliamentarian in writing signed by five (5) region board members representing at least three (3) sisterhoods in the region. Upon approval of the INR Board of Directors, the proposed amendment shall be submitted to the League parliamentarian.

 

ARTICLE X – PARLIAMENTARY AUTHORITY

 

The proceedings of all meetings shall be governed by these bylaws and procedures directed by the League, and in all points not covered thereby, by Robert’s Rules of Order, Newly Revised.

 


 

ARTICLE XI – ADOPTION OF BY-LAWS

 

Section 1: These Bylaws shall be binding upon the INR of Women’s League for Conservative Judaism.

 

Section 2: A signed copy of these Bylaws shall be sent to the League office.

 

 

Region President     Date

 

Region Parliamentarian                   Date

 

 

 

ADDENDUM

 

TORAH FUND REGIONAL VICE PRESIDENT RESPONSIBILITIES

 

The Torah Fund Regional Vice President will:

 

  1. Promote Torah Fund donations whenever and wherever she can;

 

  1. Coordinate the submission of all Torah Fund Transmittals and contributions to the appropriate US or Canadian Torah Fund offices making sure all funds are submitted in a timely fashion and well before the end of year date of June 30th;

 

  1. Supervise the three (3) Torah Fund Area Directors (Ontario, Quebec and New York) to maintain ongoing contact with their respective Torah Fund Chairs making sure all names of chairs, synagogues and donations and Transmittal Forms are kept up-to-date and correct.

 

  1. If necessary, contact the Torah Fund Chairs directly to discuss any problems or oversights;

 

  1. Work closely with the International Torah Fund Chair, attend monthly Conference Call meetings with all other Torah Fund Vice Presidents and communicate any new or relevant information to the Torah Fund Directors and all Torah Fund Chairs. Review that all detailed reports sent from head office are correct and report any discrepancies;

 

  1. Write periodic articles in the regional newsletter;

 

  1. Encourage each Area to have their own Torah Fund program and, whenever possible, attend said program;

 

  1. Lead and/or supervise a Torah Fund Workshop at any regional conference.

 

THE REGION PARLIAMENTARIAN JOB DESCRIPTION

The role of the region parliamentarian is to:

  1. Serve as advisor to the region president;
  2. Ensure smooth conduct of meetings;
  3. Ensure efficient operation of the region;
  4. Serve as liaison between the Women’s League parliamentarian and the sisterhood parliamentarian;
  5. Serve as advisor, teacher and resource to the sisterhood parliamentarian and serve as interpreter/advisor to the region president on bylaws, policy, procedure and protocol at region Conferences and meetings;
  6. Act as arbiter on questions of order or difficult rulings at board and general meetings;
  7. Act as consultant to the Nominating Committee;
  8. Maintain a Procedure/Policy Book, indexed by subject;
  9. Compile a complete portfolio of all materials pertinent to parliamentary procedure;
  10. Become familiar with and knowledgeable of all materials and aspects of parliamentary procedure;
  11. Maintain close contact and frequent communication with the region president, sisterhood parliamentarians and Women’s League parliamentarian by responding to correspondence in a timely fashion;
  12. Frequently contact the sisterhood parliamentarians by mail, phone, or email;
  13. Arrange and/or conduct workshops on parliamentary procedure at region conferences or meetings when called upon to do so by the region president;
  14. Attend region meetings, workshops, training sessions and conferences;
  15. Attend Women’s League Convention and all workshops or sessions available on parliamentary procedure and related activities;
  16. Confer with sisterhood parliamentarians and advise them on problems of procedure and organization;
  17. Review each sisterhood’s bylaws;
  18. Advise on sisterhood bylaws revisions before the sisterhood acts upon them;
  19. Interpret Women’s League and region policies to the region and sisterhoods.

SISTERHOOD SUPPORT VICE PRESIDENT

 

In addition to duties noted, the Sisterhood Support Vice President will:

 

  1. Encourage each sisterhood to request services from Women’s League;
  2. Receive notices of all scheduled on-site training, mentoring and conference calls with specialists within the region, as well as copies of Training evaluation to determine appropriate future services to be provided by Women’s League.

AREA DIRECTOR

The Torah Fund Vice President and the Sisterhood Support Vice President will each be assisted by three (3) Area Directors, one for each part of the INR (Quebec, Ontario, New York).

Area Directors should:

  1. Live sufficiently close to provide effective service to the area if geographically possible;

 

  1. Communicate at least monthly with each sisterhood via electronic or personal means;

 

  1. Assess the needs of individual sisterhoods;

 

  1. Identify materials and services available from Women’s League that will benefit the sisterhoods and encourage use of the WLCJ website;

 

  1. Coordinate the provision of those services by contacting the appropriate resource persons and working with them to ensure the delivery of those services;

 

  1. Create networking opportunities between sisterhoods within the area;

 

  1. Identify and cultivate future leadership;

 

  1. Facilitate one event per year for the area, face to face or electronically;

 

  1. Attend region events in the area or arrange for a region presence;

 

  1. Deliver materials to successor before installation;

 

  1. Visit WLCJ website a minimum of once a month to keep abreast of new materials available;

 

  1. Maintain constant communication with the Vice President to whom they are assigned.

 

This document was developed and approved by the members of the INR CHANGE TEAM and completed in June 2017.

 

CHANGE TEAM MEMBERS: Marilyn Cohen, Eleanor Diamond, Susan Hall, Marcia Nabut, Rhoda Salama, Marion Tully and Iris Zackheim with consultation from Carol Simon and Randy Schwartz.